This guide explains how to handle situations where suppliers want to quote both original Approved Manufacturer List (AML) components and alternative AML components for the same RFQ in Buymanager.
Why do you need it?
- Compare pricing between original and alternative manufacturers
- Evaluate cost-saving opportunities with alternative components
- Make informed decisions about component selection
- Document both original and alternative options for future reference
Prerequisites and audience
- Buymanager users who create RFQs
- Procurement specialists evaluating multiple sourcing options
The Challenge
Buymanager only allows suppliers to provide one type of quotation (either original AML or alternative AML) for each line item in an RFQ. However, suppliers often want to provide pricing for both options.
How to Set Up the Process
The simplest solution is to ask suppliers to duplicate the RFQ:
- In the first file, the supplier provides prices for the original AML
- In the second file, the supplier provides prices for the alternative AML
How to Communicate This Process to Suppliers
1. Add a special instruction sheet to your RFQ Excel template
2. Explain clearly that suppliers should:
- Complete the first Excel file with the original AML pricing
- Duplicate the Excel file
- Rename the duplicate file (e.g., "YourCompany_RFQ123_Alternative_AML.xlsx")
- Complete the second file with alternative AML pricing
How to Import Both Quotations into Buymanager
Importing both quotations is straightforward:
1. Import the first quotation (original AML)
- Give it a descriptive name (e.g., "Supplier X - Original AML")
2. Import the second quotation (alternative AML)
- Give it a different descriptive name (e.g., "Supplier X - Alternative AML")
Both quotations will then be available in your list of quotations for comparison and analysis.
By following this process, you can effectively manage and compare both original and alternative AML quotations from your suppliers, helping you make better sourcing decisions while working within Buymanager's capabilities.